6 Simple Ways to Manage Your Emails Better
E-mail, a wonderful communication tool is also the greatest challenge to manage. Hundreds of mails pouring in from friends, forums, business associates, customers and subscribed newsletters and spam mail with enticing subject headers.
Just imagine reading even 50 mails a day. It would take two and half hours even if you just spend 3 minutes on an average per mail. Replying to five to six important mails a day would take another hour at 10 minutes a mail.
Spending up to 4 hours a day on mails may leave you with little time to do more important work. So how do you manage the clutter of mails?
Creating mail folders
The first thing on setting up a new mail account is to create folders for storing important mails. You can create folders such as personal mails, business mails, priority response, newsletters etc. This will help you sort the important, urgent and casual mails and prioritize your email activities.
Spam and bulk mails
Most mail programs have very strong spam filters and they are improving by the day. This automatically filters your mail to bulk folders based on key words and whether the mail address is in your address book among various other criteria. As a rule never read any bulk mail however enticing the subject heading may be. Just scan the headings to check whether any recognizable mail has been sent to the bulk mail folder and delete the rest ruthlessly. If you get into even opening a few mails your mail time management takes a toss for the worst.
Set up temporary mail boxes
Many users have temporary needs for receiving huge amount of mails. This could be due to inviting applications for a position, submitting to search engines and running a promo, ad campaign or site submissions to search engines etc. Set up a temporary mail address and delete the mailbox once the purpose is achieved. Most mail services now offer this service as regular feature.
Passwords
Forgetting the login and passwords are a major time waster for all mail users. Keep a separate folder for passwords and site sign ups so that you need not request the passwords every time you need to login to a site.
Email Access
Don't open your emails too frequently or use it as a time filler. There is phenomenon called entrainment, which to explain in simple terms is a feeling of speed and fast paced action provided by emails and net surfing and is a major source of addiction. This also gives you a feeling of having done a lot of work. Have a predefined time schedule for checking and replying to mails.
Unsubscribe
When you feel a service or newsletter is no longer required simply unsubscribe. You may subscribe again when the need is felt.
Finally, email is a very valuable tool. Not managed well you could have thousands of mails sitting in your mail box creating huge confusion and loss of valuable time. How well you manage it will decide how effective you will be in your communication and productivity.
R.G. Srinivasan is is a certified trainer and a management consultant. Check out his webpages at http://www.home-businessresources.blogspot.com
Latest News
FuelNet Monthly Reveals Four Email Marketing Trends for 2009 PR Web (press release), WA - The January issue of "FuelNet Monthly" reveals the top four email marketing trends businesses can't ignore in the months ahead. The feature also relates the ... Email marketing 'key to economic survival' |
Durham Based Email Marketing Firm Gives Back to 37 Community ... MyNC.com, NC - By iContact, Inc., Press Release, 11 minutes ago iContact, an industry leader in email marketing services to small and mid-sized businesses, has given back ... |
Purple@Epsilon Lands ClickSquared Exec MediaPost Publications, New York - Frawley more recently served as CEO of automated email marketing services provider ClickTactics, which has since been named ClickSquared. ... ClickSquared's Frawley joins Epsilon Andrew Frawley Joins Epsilon Execs & Accounts: Epsilon, ClickSquared, Revenue Science |
Retail email marketing trends for 2008 revealed Digital Response Media, UK - A new report detailing some of the most prominent US retail email marketing trends from 2008 has been published by Smith-Harmon. Compiled by Chad White of ... |
Top email marketing tips offered to small firms Digital Response Media, UK - Small businesses looking to make the most of email marketing have been offered advice on how to do so. Carrie Hill of web marketing company Blizzard said in ... |
Franklin Covey Products Develops a Habit for StrongMail Systems SYS-CON Brasil, NJ - Originally, Franklin Covey Products relied on an internal CRM system to manage its email marketing programs. But, performance, lack of visibility and the ... |
Track Your Email Marketing Campaigns With Autoresponder Tracking ... Meadow Free Press, ID - The features will give you the ability to measure the effectiveness of your email marketing campaigns. There are several types of tracking features which ... |
Listrak Email Marketing Launches Listrak 4.4 PR Web (press release), WA - Lititz, PA, (PRWEB) January 6, 2009 -- Listrak, a leading email marketing solution provider based near Lancaster, PA, announced today that it has launched ... |
Email Marketing Service AWeber Defies Recession, Increases ... PR Web (press release), WA - Newtown, PA (PRWEB) January 5, 2009 -- AWeber Communications, a leading provider of permission-based email marketing software, announced its active customer ... |
3 Do's and 3 Don't's for email marketing BizReport (press release) - Here are a few tips to improve your email marketing practices in 2009. by Kristina Knight First integrate, integrate, integrate. Make sure that your email ... |
Resources
-
Power Profit Marketing
Empowering The Internet Marketing Community With Great Marketing Tools, Manuals & Software
-
Email Marketing ebook, Marketing e newsletters and ezines, Email Marketing tips
Grow your Marketing e-newsletter list! This Email Marketing e-book features over 25 solid, no hype tips for growing your ezine list.
-
Optin Lightning - Offers Optin Email, Permission Marketing and Integrated Autoresponder.
Optin Lightning is the #1 Permission Marketing, OptIn Email Solution. Plug into 30% per sale as a Reseller! Free Signup. Takes one Minute!
-
NEW -- Marketing, internet Marketing, Email Marketing, Marketing plan, direct
Marketing, joint vent
Offers Marketing tools, tips, strategies and techniques for internet, Email, direct and joint venture Marketing.
-
Unblockable Popup Software | Popup Creator Software | Hover Ad Software | Instant PopOVER | Hover Fl
Increase Opt-In Email List with Hover Ad, popover, unblockable popup creator software. Email List building, Email List Marketing, Create Pop-ups, Create Popovers, and opt-in Email lists could never have been easier
-
Email Marketing software and anti spam software from Spam Nullifier - Email software experts The Ant
The Anti-spam Home Page. Resources for dealing with junk e-mail. develops opt-in Email Marketing software for targeted Marketing, Email newsletters, Email publishing and Email announcements; and Email filtering software for anti-spam protection, anti-rela
-
Online Wealth - A Global Link to Personal Wealth Online!
Your Marketing success online depends upon you doing two things effectively . . .(1) selling a niche product/service and (2) using Email and a professional web presence!
-
Web Site Promotion - Internet Marketing Advertising
Get webhits, Free search engine site submission, website promotion, optimization, and Internet Marketing.
-
Permission Marketing and Optin Email Software: With just a few clicks of your mouse, you can consist
Magic Subscriber is the easiest Permission Marketing, OptIn Email Marketing script. Limited Time Offer: 100% Master Resell Rights! You keep all the profits.
-
Target Your Email - Make Money with Gmail!
Brand New Product. Make Money with Gmail Accounts. Bringing affiliate Marketing to a whole new level! 1:5 conversion ratio!