ISO 9001 What Records Does My Business Need To Keep?
Which documents must I keep for ISO 9001?
In addition to the legislative requirement for your business to keep certain records ISO 9001 2000 requires your business to retain other records to demonstrate compliance with its various clauses.
From an ISO 9001 2000 viewpoint records are documents generated whilst operating your Quality Management System. Typical examples are records of management reviews, purchase orders, sales orders, test results and internal quality system audits.
An ISO 9001 2000 consultant can be very helpful to your business in deciding which records are required and those that are not.
The standard is not specific about how long your business must retain each record but in order not to fall foul of your own Quality Management System, or the law, you might like to consider the following.
If your business offers a period of (x) years guarantee with its product you must keep associated records for at least (x) years.
If your business sells products that have legislative requirements for product testing you must keep associated records for the life of the product and sometimes longer.
Any legislative requirement for you to keep records associated with your product or service.
Records can be in many formats including computer generated records such as those maintained by the Easy ISO 9001 2000® software package.
It would be wise to remember when keeping computer based records for long periods (say 10 - 30 years) the medium upon which the data is stored will deteriorate and therefore you must periodically validate its integrity. Another factor to consider with long term data storage is will a device still be available in 30 years time to read the media upon which the data is stored? I still have computer programs on punch tape but I no longer have a punch tape reader! If you do not know what I am talking about here take it as validation of this advice. (Punch tape was a medium for storing computer programs and data in the 1960's and 1970's)
The following table identifies the specific records required by ISO 9001 2000. The list does not include records that your business might choose to retain voluntarily or those required by legislative requirements for your product or service.
Clause Document to retain, (Record)
5.6.1 Minutes from your Quality Management Review meetings, including any actions raised.
6.2.2 Education, training, skills and experience.(Sub clause-e)
7.1 Evidence that the realization processes and resulting product fulfill requirements. (Sub clause-d)
7.2.2 Results of the review of the requirements relating to the product and actions arising from the review.
7.3.2 Design and development inputs.
7.3.4 Results of design and development reviews and any necessary action.
7.3.5 Results of design and development verification and any necessary action.
7.3.6 Results of design and development validation and any necessary action.
7.3.7 Results of the review of design and development changes and any necessary action.
7.4.1 Results of supplier evaluations and actions arising from evaluations.
7.5.2 As required by the organization to demonstrate the validation of processes where the resulting output cannot be verified by subsequent monitoring and measurement. (Sub clause-d)
7.5.3 The unique identification of the product, where traceability is a requirement.
7.5.4 Customer property that is lost, damaged or otherwise found to be unsuitable for use.
7.6 Standards used for calibration or verification of measuring equipment where no international or national measurement standards exist. (Sub clause-a)
7.6 Validity of previous results when measuring equipment is found not to conform with its requirements.
7.6 Results of calibration or verification of measuring equipment.
8.2.2 Internal audit results.
8.2.4 Evidence of product conformity with the acceptance criteria and indication of the authority responsible for the release of the product.
8.3 Nature of the product non-conformities and any subsequent actions taken, including concessions obtained.
8.5.2 Results of corrective actions.
8.5.3 Results of preventive actions.
Driso provide ISO 9001 2000 consultancy, auditing, software, and training Services. They also supply Easy ISO 9001 2000® software for initially setting up an ISO 9001 2000 compliant Quality Management System or improving upon an existing one. To contact Driso Consultancy Services visit the web site below and see what they can do for you and your business. Contact: http://www.driso.co.uk for more details.
Latest News
Lehman Deal Spins Off Part of Private Equity Unit Into Independent ... New York Times, United States - Under the deal, the private equity firm’s current management, led by Charles Ayres, will purchase the firm’s most recent fund — a $3.3 billion pool of ... Lehman Said to Weigh Sale of Merchant-Banking Fund to Managers Lehman deal on private equity close: source Lehman to spin out private equity arm: WSJ |
Reuters | Banks Pare Fed Loans After Increase for Year-End Cash Bloomberg - BlackRock Inc., Goldman Sachs Asset Management, Pacific Investment Management Co. and Wellington Management Co. are managing the purchases. ... US banks rely slightly less on Fed cash Banks borrow more, investment firms less from Fed Commercial Paper Market Rises to Most Since September |
![]() Boston Globe | Wal-Mart disappoints analysts, Walgreen chops management team Bizjournals.com, NC - (NYSE:WAG) announced plans to offer early retirement and severance programs to some 1000 corporate and field management employees, or 9 percent of those ... Video: Jan 8: Stocks Boosted by Mortgage Deal Retailers report dismal December sales Wal-Mart’s Bleak December May Herald More Pain in ‘09 |
Information Builders Partners With Tagetik to Deliver Corporate ... MSNBC - "Customers often require two solutions, an executive dashboard and an operational system to manage their performance management requirements," said Gerald ... |
![]() Boston Globe | Walgreen will cut 1000 management jobs in 2009 The Associated Press - NEW YORK (AP) — Drugstore operator Walgreen Co. said Thursday it will cut 1000 jobs by mid-year, or about 9 percent of corporate management, through a ... Walgreen to cut about 1000 corporate and field management jobs Walgreens Announces Reduction in Corporate and Field Management ... Walgreens to cut 1000 salaried posts |
Z-Wave Alliance Showcases Brand-New Energy Management, Home ... MSNBC - Alliance member companies will showcase for the first time new, affordable energy management, home security and home control solutions in the Alliance booth ... |
Uptown men's shelter will stay open under new management Chicago Tribune, United States - Johnson declined to elaborate on the funding and management changes, but said, "We are very satisfied with the outcome of what has happened. ... |
Brookfield Asset Management 2008 Year End Conference Call ... MSNBC - You are invited to participate in Brookfield Asset Management's 2008 Year End Conference Call & Webcast on Friday, February 13, 2009 at 11:00 am (ET) to ... Brookfield Infrastructure Partners LP 2008 Year End Conference ... |
![]() FOXNews | Gary Berntsen Thinks CIA Needs 'Leadership Not Management' FOXNews - CIA COVERT OFFICER : Actually, we need leadership, not management at CIA. That person who's going to be in charge of CIA is in charge of our fight, ... Video: Analyst Weighs in on Obama's CIA Pick Obama's intel picks short on direct experience Obama Is Under Fire Over Panetta Selection |
New York Times | Microsoft Touts Power Management in Windows 7 Redmond Channel Partner, CA - Improved power management got briefly mentioned among the expected benefits of Windows 7 on Wednesday at the Consumer Electronics Show. ... Hacking Windows 7 beta problems Microsoft releases Windows Server 2008 R2 beta Windows 7 Server Beta – Exclusively 64-bit to Support 256 Logical ... |
Resources
-
AdWords | Google AdWords | 21 Ways to Maximize ROI by Andrew Goodman
Get the original Google AdWords handbook by Andrew Goodman. This 155-page e-book is packed with advanced tips to help you maximize your AdWords campaigns. Download and get free December 2005 update.
-
Reservation software for Hotels, Motels, Bed and breakfast
Reservation software for Hotels, Motels, Bed and breakfast
-
Restaurant Checklists: restaurant menu design, cafe training, business plans, restaurant marketing a
Full package of restaurant information including restaurant menu design, training, restaurant business plans, restaurant marketing and Management forms and templates
-
Castlemelody.com: Web design and creative design of graphics
Web design with content Management system for dynamic and flexible websites.
-
...MySoftwareTemplates.com high-quality Microsoft Word templates for Software
Development, Proposal
Write successful Proposals, White Papers, Case Studies with slick templates, checklist and forms.
-
Living Within Your Means - The Easy Way!
"
-
PARENTING TOOLS to design the family of your dreams! What does your dream family look like?
Powerful tools for parenting, anger Management, and creative blocks!
-
Productivity. Improve business productivity through work measurement and method study.
Set of resources to improve worker, workplace and office productivity. Learn to measure productivity, calculate a productivity index and construct a total factor productivity index. Resources include team productivity and employee productivity.
-
Construction Information Services - Construction Management
Construction Information Services include Construction Management ebooks - Construction Software - Articles - Firm directories - Forecasting and Trends of the building industry
-
Landlord Property Management Rental Guide
Looking to manage your own rental property? Use our beginners guide for landlords and rental property investors!


