Daily Systems Keep You Organized
Ever wonder how they do it? How a short-order cook prepares tasty meals in a hectic, rush-rush environment, and does it all with a smile? The answer is simple: A system. The next time you are in a little diner for lunch purposefully sit in a place where you can see the short-order cook preparing the food. It is like poetry in motion.
What you will see is a system where food orders are delivered to the kitchen by a waiter or waitress, which usually clips them to a spiraling clipboard. The cook reads the order and starts the "music." For a traditional breakfast order he would quickly begin frying strips of bacon, beating eggs, and browning toast. Doing this for not just one order but many at the same time. Once the food is done, the cook plates the food and sends it out to be served. This system has been used for decades, even in our high-tech world, there is not a better system for the short-order cook.
What about your world? If it is like mine, your world is filled with to-do lists, appointments, meetings, phone calls, and projects. Like the short-order cook, without a system in place your world would not be very productive and probably very chaotic. However, with a system you will be able to focus on multiple tasks at once, prepare for appointments, and make good use of your time.
The first step you must consider in your system is your calendar. Do you have one? Just one? Is it helping or hindering you? Your daily calendar should be the tool that tells you?
What to do - your task list
Who to call - your contact list
Where to be - your daily calendar
Many people that I come in contact with say they don't need a calendar or don't need to write everything down because they can log it all in their memory bank. Always remember, the faintest ink is better than the best memory. I have gotten up many times in the middle of the night to write something down. Even if God speaks to you during the night, or during your prayer time, there is no guarantee that you will remember it unless you write it down. Now, where do you write it? Having one central place to write all of your important information is best. However, when an inspirational thought or a simple to-do hits your mind, write it down anywhere. You can transfer it to that central place later.
One tool that hit the market a few years ago is the Pocket PC (PDA). The vote is still out as to who loves them and who does not. However, many feel they can't keep up with a PDA and a manual calendar system. I would quickly agree. Also, for many, they are comfortable using the paper system and would be lost not having something to write an appointment down in or a piece of paper to write notes to themselves.
I was one of those type people, always caring my manual calendar/planner system with me. The thought of using a PDA was scary, but I have found a balance that will work for most anyone. I have also found great benefits from this system. The benefits of using a PDA is its?
Sync-ability - I keep my PDA updated with what I want to do, calls to make, and calendar items. I have the ability to connect the PDA to my computer. This connection synchronizes all my "new" data from my PDA to the computer and visa versa. Therefore, my computer and PDA always have the same information. I can print reports or set alarms right from my desktop computer. This has helped me because when I leave my office I carry a tool (my PDA) that is up to date with all my latest information.
Flexibility - I keep my PDA in a small binder that has rings for notepaper. If I think of a person that I want/need to call, something that I need to do when I get to the office, or if I make an appointment I can write it on my notepaper and then transfer it to the PDA when I have time. Sure, I could add it to my PDA at the time, but I have found this system much easier and more efficient.
Expandability - My PDA has much more on it than just a calendar system. I can type letters, design spreadsheets, play games, check the weather, and read the Bible. My PDA has expanded as my life has expanded. Something I could never get from my old "paper" calendar system.
Record-ability - My PDA has become a very useful tool to me. One last benefit is note taking. I can pull up someone in my contact list and record notes from a meeting. Therefore, when I speak to them again I can refer back to these notes. This really makes me look organized.
In order to reach your potential each and every day you must have a system. I hope my personal system ideas will be become gold nuggets of information to you.
About The Author
If you need further help in setting up a system I would be glad to become your "Organized For Life" coach. Coaching you to your potential is success in my book. Feel free to contact me at jeff@jeffearlywine.com or check out the website link below.
Latest News
 Khabrein.info | Amitabh Bachchan’s fans organizing prayers for his fast recovery Khabrein.info, India - Info Correspondent, Mumbai, Oct 11, 2008: Amitabh Bachchan’s fans are organizing prayers for the fast recovery o the Indian superstar. ... |
Take command of clutter Post-Bulletin, MN - "Many people feel overwhelmed when they think of organizing their space," said Cathy Amundson, who is the owner and operator of Rochester business, ... |
Voters favor status quo in labor-business balance Charlotte Business Journal, NC - Organizing workers into unions does not need to be made easier. There is a good balance between labor unions and business in Colorado. ... |
 Weekend America | Organizing for Election Day Weekend America, MN - When Lighton says "block walk," he's talking about a common organizing tactic - getting volunteers to hit the streets and canvass for their candidate. ... |
 Telegraph.co.uk | Obama's organization outpaces McCain's in Wis. Chicago Tribune, United States - Obama's campaign has organized more than 420 teams of volunteers, each responsible for organizing 10 to 15 voting wards in all corners of the state. ... Obama outpaces McCain's get out the vote effort in Wisconsin Making an Obama Presidency a Success Obama Makes Aggressive Bid for Florida Votes |
Rapper Wyclef Jean Backs Obama Because of His Community Organizing CNSNews.com, VA - By Nicholas Ballasy (CNSNews.com) - Democratic presidential candidate Barack Obama’s work as a community organizer in Chicago is why Grammy Award winning ... |
The US Army seeks its next organizing principle SmartBrief, DC - The American military is grappling with two competing ideologies: the Powell Doctrine, which calls for overwhelming force, and the lessons of ... |
Seattle Professional Organizing Firm Employs the Most CPO's in the ... BigNews.biz (press release), MA - Seattle, WA, 10.10.08 – Eliminate Chaos, an organizing services firm based just outside of Seattle, employs the most CPO’s in the world. ... |
 CTV British Columbia | Pricey private ticket packages offer first crack at 2010 Olympic seats The Canadian Press, VANCOUVER - Hotel rooms are scarce in Vancouver, with most already booked up by the organizing committee and related partners such as security and government agencies. ... 2010 Olympic ticket sales begin Friday Tickets on sale for Vancouver 2010 Olympics Skip the line for 2010 tickets -- for big bucks |
Author : The Organizing Committee for the National Summit on ... Earthtimes (press release), UK - SALT LAKE CITY , Oct. 9 -- The Organizing Committee for the National Summit on Personalized Health Care (NSPHC) today announced that its inaugural event, ... |
Resources
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Organizing Your Youth Soccer Team
Youth soccer coaching book of over 100 drills, and exercises for beginning and experienced youth soccer coaches.
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Becoming a Professional Organizer :: Homepage
BecomingaProfessionalOrganizer.com offers a helpful resource for becoming a professional organizer.
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MP3Must.com : Unlimited Music and Movie Downloads
kazz LITE is related to a software program for trading songs. They system behind kazz LITE aims at solving problems other programs generate like slow search results, failed downloads and limited search results. kazz LITE is distributed, self-Organizing n
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Wedding Planner The Simply Organized Bride Weddings By Deborah
Wedding Planning and Organizing Guide.