The Importance Of Email Backup
Viruses, software failures, power failures, human errors, hard drive failures are only a few examples of what could destroy the data on a hard drive, including all documents, pictures, emails and other files!
Most home computer users don't need an expensive backup solution; as they only need to burn the folders with important documents and pictures to a CD-RW from time to time; this ensuring that in case of a disaster they can easily get them back.
Togeder with documents and pictures, it's a critical operation to save the emails, attachments, address book and other important data from within the email client; otherwise in case of a computer problem the user will find himself in the impossibility to get them back, and this can be a really unwanted situation especially for webmasters or people who rely on their emails. Unfortunately many people actually start to do backup copies only after they lose data.
This article will explain how one can create a Outlook Express Backup copy ( as Outlook Express lacks a backup function ) This email program is usually installed with the Windows operating system and is probably among the most commonly used email programs today. While using Outlook Express is fairly easy, finding and backing up the emails can be a little more complicated. Since there are a large number of files and folders on a computer running Windows, the first problem is to find the files containing the emails. Outlook Express stores emails in .dbx files and there might be several different dbx files depending on how many email folders you have created in Outlook Express. If you are using Windows 98, you can probably locate your emails somewhere in the Windows directory. In Windows 2000 and XP, emails are usually stored somewhere in the user data or application data folder.
The easiest way to find out exactly where your emails are stored is to start Outlook Express, go to the Tools menu, and open the Options dialog box. In the Options dialog box, select the Maintenance page and click the Store Folder button. Here you can find the path to the folder containing your emails. To open the folder, copy the path and paste in the address field of the Windows File Manager. You should see a number of .dbx files and possibly some other files, too.
After locating the email folder, you can simply select all the files and press Ctrl-C. Then open the folder where you want to keep the backup copies (on another hard disk, a DVD or a network drive, for example) in Windows Explorer, and press Ctrl-V.
To backup the Address Book, you can follow these steps:
- Select Tools | Address Book... from the menu in Outlook Express.
- Choose File | Export | Other Address Book... from the address book's menu.
- Select Text File (Comma Separated Values) as the export format.
- Click Export.
- Select the location you want to export your address book to using the Browse... button.
- Give your backup copy a meaningful name.
- Click Next.
- Select the fields you want to include in your backup.
- Finally, select Finish.
- Click OK.
- Click Close to end the process (successfully, I hope).
Additionally, there are several email backup utilities which can make the backup operation much easier. Outlook Express Backup Genie is one piece of software that can offer peace of mind by creating compact backup copies of emails, attachments, address book, signatures, blocked list, mail rules and settings periodically. The difference between using a automatic email backup utility and manual backups, is that the first can be scheduled to create backups quiet in the background at specified time intervals, and that it will include all email information ( signatures, blocked list, etc ) which otherwise would be more difficult to save. Also if ever the backup is needed, the application will ensure that the restore process is made smoothly. And, it works with top 9 popular email clients. The downside of using a automatic email backup utility is that it costs money, usually about 20-30 USD as one time payment, while the manual backups are ofcourse, free.
The conclusion is that either manual or automatic, backing up emails is a critical operation for every computer user that would regret losing them.
A trial copy of Outlook Express Backup Genie can be found at: http://www.amicutilities.com/outlook-express-backup/
About The Author
Alexandru Marias; alex@amicgames.com
This article will explain how one can create a Outlook Express Backup copy
Latest News
Personal Tech: Military launches TroopTube Salt Lake Tribune, United States - Members can upload personal videos from anywhere with an Internet connection, but a Pentagon employee screens each for taste, copyright violations and ... |
Personal Tech: Tennesee boasts world's fastest unclassified computer Salt Lake Tribune, United States - AP The Department of Energy's Oak Ridge National Laboratory in Oak Ridge, Tenn. released this photograph Nov. 10 showing some of the 284 computer cabinets ... |
 Jamaica Gleaner | Is your broker, motor insurer tech savvy? Jamaica Gleaner, Jamaica - Tim Ryles, PhD, in an article dated September 2008 - 'The Insurer's Duty at the Outset of a Personal Lines Claim' - wrote that the United States Supreme ... |
TV's Interactive Future Arrives Today, Combining Social Media With ... MarketWatch - An irreverent weekly tech/web culture show hosted by tech geeks/pop culture gurus Alex Albrecht and Kevin Rose, Diggnation was launched in 2005. ... Interactive Multi-Cam Video Feed Almost Steals Kevin Rose's Digg ... |
 New York Daily News | A rank way to decide conference Yahoo! Sports - The Big 12 failed to come up with enough of its own criteria for breaking a three-way tie at the top of the standings, as Oklahoma, Texas and Texas Tech ... Texas Tech Red Raiders @ Oklahoma Sooners Former players recall Tech’s outright conference title No. 2 Texas Tech's defense gaining respect |
Personal Tech: Black Friday is a bright day for gadget lovers Salt Lake Tribune, United States - The day after Thanksgiving, also known as "Black Friday," is one of the biggest shopping days of the year because that's when stores introduce hot deals for ... |
 MiamiHerald.com | On College Football: If Texas Tech slips, dominoes will fall Philadelphia Inquirer, PA - By Ray Parrillo The 2008 darling of college football, second-ranked Texas Tech, can take one more step toward the BCS championship game tonight when it ... College Football Preview: I've Got a Crush on Mike Leach |
15 Tech Secrets for the Serious Road Warrior PC World - In the past, we've described how to accomplish more with popular online tools like Google Calendar, with text-messaging utilities like Web-based personal ... |
 Product Reviews | Nvidia to offer parallel tech for mobile devices NetworkWorld.com, MA - Nvidia announced Tuesday a GPU-based Tesla Personal Supercomputer, which it said uses its Tesla GPUs and Cuda to deliver the power of a cluster of computers ... Thanks to gamers, the desktop supercomputer arrives Tokyo Tech Builds First Tesla GPU Based Heterogeneous Cluster to ... nVIDIA launches Tesla supercomputer |
Solutions: How to rip music from a DVD Tampabay.com, FL - Send questions to personaltech@sptimes.com or Personal Tech, PO Box 1121, St. Petersburg, FL 33731. Questions are answered only in this column. |
Resources
-
Sorry there are no resources available at this time